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Board of Assessment Review (BAR)

The Board of Assessment Review (BAR) is a five member board that hears assessment grievances annually on the fourth Tuesday of May.

Current Membership:

  1. Carol Hanlon
    Term: 2018 to December 31, 2022
  2. Vincent Ferris
    Term: 2016 to December 31, 2020
  3. Stacey Adams
    Term: 2020 to December 31, 2024
  4. Sara Love
    Term: 2019 to December 31, 2021
  5. Steve Bruman
    Term: 2020 to December 31, 2023

 

How to best utilize the BAR and your town Assessor:

Each year the Stanford Town Assessor sends all residents an updated notification on their current assessment for the prior year.  These notices are sent out in the month of April so that the tentative assessment roll may be filed by May 1st.   The tentative assessment roll lists assessment information for every property for the current year.

 

The Tentative Assessment Roll is available in the Assessor’s Office and on-line through the Dutchess County website at https://www.dutchessny.gov/Departments/Real-Property-Tax/assessment-rolls.htm beginning on May 1st.

 

The valuation date is the date your property is officially appraised and priced by the assessor.  The valuation date on property taxes is July 1st of the previous calendar year.  The taxable date for property taxes is March 1st of the current year.

 

If you feel that the assessor’s estimated market value of your home is too high, then you should contact the assessor’s office to learn the procedures for an informal assessment review.

During the informal review process, you and the assessor can each discuss your property’s characteristics and how the market value estimate was determined. 

 

 

If you remain unsatisfied with the assessor’s assessment, you have the right to a formal administrative and judicial review of the assessment with the  Board of Assessment Review.

If you wish to grieve your assessment with the Board, you should know your home’s estimated market value.

 

To grieve your taxes on Grievance Day, the following is the process you must follow to present your case for a possible change. 

 

The BAR (Board of Assessment Review) meeting (Grievance Day) will be held on the fourth Tuesday of May, annually.  The sessions are from 1PM-3PM and 7PM-9PM and are open to the public and held in person at Town Hall.   In certain circumstances (such as in 2020, during COVID) the meetings may be held via Zoom or teleconference and not live in the Town Hall. Please call the Assessor’s office for information and scheduling appearance time at Grievance Day.   All notices will be posted on the town website and also by legal notice in the Poughkeepsie Journal.

 

We strongly recommend you use the sales comparison approach to estimate your home’s market value.  It’s best to use comparables from the same tax year you are grieving.

Try to find sales of least three properties that are comparable to your home. Look for these characteristics in determining whether the sold property is comparable: lot size, square footage ,home style, age, location. 

Comparable sales can be found at the Local assessors’ office. They will provide lists of recent sales that you can browse and compare to the assessment roll or at  Online databases. Search there using keywords such as “comparable home sales” .

 

 

NYS Grievance Forms (RP-524) and Booklets are available on-line at http://www.tax.ny.gov/pdf/publications/orpts/grievancebooklet.pdf.

Grievance forms must be received by the Assessor by the close of the BAR meeting on the fourth Tuesday of May. Forms received after the close of the annual BAR meeting will be rejected as untimely. If you have any questions or need information, contact the Assessor’s Office at 845.868.7027 ext. 7

Here are links to the Grievance Forms (RP-524) rp524 grievance form and the Grievance Booklet grievance booklet

 

This is the Link to the NYS Instructions on Filing a Grievance Formhttps://www.tax.ny.gov/pit/property/contest/completegriev.htm

 

Here are some important definitions of terms that may seem interchangeable but are, in fact,  exclusive:

A comparable sale is commonly understood as homes located in the same area and very similar in size, condition and features as your home (i.e. number of bedrooms, bathrooms, acreage).  

A real estate appraisal, property valuation or land valuation is the process of developing an opinion of value, for real property. Real estate transactions often require appraisals because they occur infrequently and every property is unique.  These appraisals are created by professionals that specialize in appraising real estate/property and are often used to determine the market value of your property.

A home assessment means the value of the home as determined by the local assessor for the purpose of determining property taxes.  Home assessments are used only to calculate property tax amounts. 

 

A common misunderstanding that the BAR sees on Grievance Day, is the thought that an assessed value of other  properties is  allowable for use  to support the value of your property.  Please see the below excerpt from form – RP-524-Ins (3/09):

NEW YORK STATE DEPARTMENT OF TAXATION & FINANCE OFFICE OF REAL PROPERTY TAX SERVICES 

GENERAL INFORMATION AND INSTRUCTIONS FOR FILING COMPLAINTS ON REAL PROPERTY ASSESSMENTS 

If you feel you are unable to find comparable sales form your tax year, please reach out to the Assessor for assistance.  There are resources in house that can give you comparable sales in your aggrieved tax year. 

 

PART TWO: INFORMATION NECESSARY TO DETERMINE VALUE OF PROPERTY 

(If additional explanation or documentation is necessary, please attach)

 Information to support the value of property claimed in Part One, item 7

(complete one or more):

  1. Purchase price of property: …….……………………………………….. $ 
  2. Date of purchase: 
  3. Terms Cash Contract Other (explain) 
  4. Relationship between seller and purchaser (parent-child, in-laws, siblings, etc.): 
  5. Personal property, if any, included in purchase price (furniture, livestock, etc.; attach list and sales tax receipt): 
  6. Property has been recently offered for sale (attach copy of listing agreement, if any): When and for how long: How offered: Asking price: $ 
  7. Property has been recently appraised (attach copy): 

When: 

By Whom: 

Purpose of appraisal: 

Appraised value: $ 

  1. Description of any buildings or improvements located on the property, including year of construction and present condition: 
  2. Buildings have been recently remodeled, constructed or additional improvements made: Cost $ Date Started: Date Completed: Complainant should submit construction cost details where available. 
  3. Property is income producing (e.g., leased or rented), commercial or industrial property and the complainant is prepared to present detailed information about the property including rental income, operating expenses, sales volume and income statements. 
  4. Additional supporting documentation (check if attached)

NOTE:  Another property’s assessed value does not represent sufficient documentation to support market value for your property.  See the 7 points above.  


Link to the Grievance Forms (RP-524:) rp524 grievance form 

 

CURRENT ASSESSMENTS:  The Assessment Roll is available in the Town Clerk’s office during office hours or access through the County website at this link http://www.co.dutchess.ny.us/CountyGov/Departments/RealPropertyTax/16752.htm

In Conclusion, be sure to review all of the recommended forms and documents carefully so that any supporting documentation you provide is appropriate.  Failure to provide appropriate supporting documentation in line with the NYS guidelines may hinder your success for a favorable outcome.